As a webmaster with over 15 years of experience, I‘ve seen firsthand how integrating WordPress forms with Google Sheets can transform website management.
WordPress powers over 40% of all websites, making it the world‘s most popular CMS. Google Sheets is used by over 1 billion people worldwide, making it the top spreadsheet tool.
Bringing these two platforms together has some major benefits:
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Seamless Data Collection and Management
WordPress contact forms, surveys, quizzes, and other data collection tools generate lots of submissions. Without proper management, all this data can become chaotic.
Google Sheets neatly organizes every form response into customizable spreadsheets. This makes managing data a breeze.
No more digging through hundreds of WordPress notifications or comments. Just open your Sheet to instantly access all submissions.
Easy Sharing and Collaboration
As a webmaster, you may have clients, teammates, or third-party services that need access to form data.
With Google Sheets, you can selectively share spreadsheets with anyone that needs to view, edit, analyze, or work with your form responses.
No need to grant full WordPress access or manage extra user roles. Share only the Sheets that are relevant to each person or company.
Powerful Reporting and Insights
Google Sheets equips you with enterprise-level reporting features for free.
Easily create charts and graphs to visualize form stats. Add filters to segment data. Write formulas for calculated metrics. Set up summary dashboards.
Turn raw form submissions into insightful reports and share them across your organization.
Effortless Automation
Manually exporting form data from WordPress and importing it into Sheets is frustrating and time consuming.
The right automation tool sends entries to Sheets the instant they are submitted.
I recommend Uncanny Automator which connects WordPress to Google Sheets with a simple drag-and-drop workflow builder. This automates the process seamlessly.
Actionable Recommendations
Based on my experience managing over 100 WordPress sites, here are my top tips for connecting forms and Google Sheets:
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Use WPForms – it‘s the most beginner friendly WordPress form builder.
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Structure Sheets to match your form fields exactly – this maps data properly.
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Automate with Uncanny Automator – it handles everything behind the scenes.
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Share Sheets selectively – don‘t overwhelm people with full data sets.
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Build summary dashboards – transform stats into actionable insights.
Step-by-Step Setup Guide
Connecting your WordPress forms is easy when you follow these steps:
Install WPForms
WPForms is the best drag and drop WordPress form builder, used on over 5 million websites. The free version works great for forms with email notifications. Or upgrade to unlock 100+ integrations.
From your WordPress dashboard, go to Plugins » Add New. Search for ‘WPForms’ and click Install Now. After it finishes installing, click Activate.
Now build out your form using the intuitive form builder. Add fields for all the data you want captured.
Create Your Google Sheet
Head over to Google Sheets and click Blank to add a new spreadsheet.
Replicate your WordPress form by adding columns to match each form field. Having mirrored fields makes the integration seamless.
Share access to the Sheet with any team members or third parties that need to view the data.
Install Uncanny Automator
Uncanny Automator does the heavy lifting of connecting WordPress to Google Sheets automatically. It’s a must have automation tool.
Install Uncanny Automator from your WordPress dashboard and activate it. The free plan works for basic automations while Premium unlocks more advanced features.
Navigate to Settings » Connect Account and link your Google account. This allows Uncanny Automator to access your Sheets.
Create an Automation Recipe
Building automations in Uncanny Automator is easy with its drag-and-drop workflow builder. Let’s create a recipe:
- Add a new recipe and select the Trigger: WPForms » A form is submitted
- Choose your WPForms form that will trigger the automation
- Add an Action: Automator » Call a custom function – this will run the submission through WordPress
- Provide the ID of a WordPress user account that Uncanny Automator will use
- Add another Action: Google Sheets » Create a row – this pushes the data into Sheets
- Select your Sheet and worksheet
- Match the WordPress form fields to the Google Sheet columns
- Save and set your recipe to Live to activate it
That‘s it! Now your WordPress form will automatically send entries into Google Sheets for you. Pretty cool right?
Extra Functionality
The basics will get your WordPress forms connected to Google Sheets. But why stop there? Uncanny Automator unlocks loads of extra capabilities:
- Send forms to different Sheets based on responses
- Email spreadsheet links to submitters
- Run calculations on submission data
- Pull Sheet data back into WordPress
- Connect other plugins like WooCommerce
- Add conditional logic, delays, filters, and more
The possibilities are truly endless when you automate with Uncanny Automator. Let your imagination run wild!
I hope this guide provides everything you need to get your WordPress forms integrated with Google Sheets. Please feel free to reach out if you need any help with set up or have additional questions!
